Building your itinerary

The Builderis the drag-and-drop workspace where a trip comes together. You lay it out city by city, drop in what happens each day, and Deer Track turns it into a branded client itinerary — pricing itself as you go. Here’s the whole flow in seven steps:

Builder · Hart — Lisbon & Porto01 / 07

01One screen for the whole trip

Your own catalog on the left, the trip in the middle, and the client, pricing and presentation on the right.

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1. One screen for the whole trip: Your own catalog on the left, the trip in the middle, and the client, pricing and presentation on the right.
2. Pick a city, see your services: Choose a country and a city and your services for it appear with your costs. Drag one onto the trip, or use Click to add.
3. Each city is a block: Set the nights and the dates follow. The block shows how many services it holds and what they cost, as you build.
4. A slot for every part of the stay: Arrival transfer, hotel, then each day's activities, meals and guides. Per-person lines price for the travellers; group lines are shared.
5. Travellers drive the price: Change the number of travellers — or the children among them — and every per-person line re-prices on the spot.
6. Know your margin before you send: Markup or margin, trip currency and exchange rates. Net cost, sell price, VAT, total, per traveller and profit update live.
7. Choose the design and generate: Show or hide line prices, pick one of four designs and press Generate Itinerary — the branded client link is ready to share.

Start a new trip

Open Builder and you land on Begin a new trip. The quickest starts are a Blank trip, From a template, or Draft with AI — paste the client’s brief and it drafts a trip you can load into the Builder. There’s also Plan the route (list your cities and nights up front) and a Load a sample trip link if you just want to see how it all works.

The workspace

The Builder has three panes: on the left, the service library (destinations and services you drag in); in the middle, the trip itself as a stack of city blocks; and on the right, the settings, pricing and actions.

Add cities and fill the days

Add a city by dragging a destination from the left library onto the canvas, then set how many nights. Each city block has slots: an Arrival transfer, the Hotel, a slot per Day, a Connection to the next city, and a Departuretransfer. Fill them by dragging services from the library or clicking a service’s Add to trip button. Hotels can pull live rates from RateHawk, and you can set a custom rate for any service on this trip only.

Price it

The right panel handles money. In Client & dates set the client, the start date and the number of Travellers (and Children among them); Names & rooms holds the passenger list. In Pricing, set your Markup %, pick the currency (€ EUR / $ USD / £ GBP), and watch the summary update live: Net Cost, VAT, Total, Per person and Profit. Open Advanced to switch between Markup and Margin mode, set a Custom selling price, or apply a Discount.

Make it look right

Pick a look with the Design picker (Classic, Classic Refined, Modern, Estate), toggle Show prices in itinerary on or off, and add a Tour Description and Notes (internal notes stay private; client notes show on the itinerary).

Preview, generate and share

Use Preview as clientto see exactly what they’ll get. When it’s ready, hit Generate Itinerary to publish the branded client page, then Copy Share Linkto send it — the client opens it in their browser, and you’ll see when they view it. You can also download a Client PDF or an Internal PDF. Edited the trip after sharing? The button becomes Update & copy link so the client always has the latest.

Reuse it

Built something you’ll run again? Use More actions → Save as Template or Duplicate trip. Managing and reopening trips is covered in Managing your trips.